5.2 The Consultation Exercise


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A total of 80 respondents took part in the interviews and online surveys. Some interviewees, obviously, have experience extending beyond their current formal role. For example, the Head of Information Management at a JISC Band D University who is responsible for, among other things, the institutional repository, also has experience, over many years, of working at a national level on development of national aggregations of different types. This interviewee brings a broad understanding of the issues, and many others contributed valuable lessons and insights from current and previous work.
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5.2.1 Initial ‘pilot’ 1:1 interviews

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During the desk research initial stakeholders were identified for interview and a preliminary set of questions was drawn up. The preliminary questions were discussed with 9 stakeholders, who answered the questions where appropriate, suggested improvements to the questions for a wider audience, and, in some cases, identified others for interview.
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The stakeholders who answered the preliminary questions were multimedia and bibliographic collection owners, existing image and time-based media aggregators, existing aggregators of geospatial, repository and learning material metadata and an advisor in digital media for HE and FE institutions. Their input and advice was used to formulate a more comprehensive set of questions. These questions were then used as the basis for the subsequent consultations.
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5.2.2 Main 1:1 interviews

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During the main interview phase a total of 31 interviews were conducted. Twenty four of the interviewees were identified though desk research or during initial interviews. The remaining 7 were interviewed following their completion of the online survey.
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The interviewees were from museums, libraries, archives, HE and FE institutions, or were existing metadata aggregators, existing service providers, and academics with experiences in metadata, aggregations of metadata and related technologies such as the semantic web.
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A range of collection owners participated from museums, libraries, archives and HE institutions. These ranged from large organisations with well over a million resources to smaller organisations with less than 100 resources.
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5.2.3 Online survey

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The questions developed for the main interview phase were also posted online (see Appendix B – Online Survey) to supplement the interviews. The online survey was publicised through relevant email discussion lists, the JISC blog and the EDINA website.
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A total of 79 people responded to the online survey and of these 47 responses form the basis of the online survey analysis in this report; 32 responses were excluded from the analysis having completed only questions relating to role, organisation and stakeholder type.
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Respondents classified themselves in one or more of the categories of potential stakeholders in an aggregation of metadata. It was possible for each respondent to select more than one role (Q2.3); the following chart therefore shows a total of 92 responses received from 47 respondents.Figure 2: Number of online survey responses to “Which of these describes your organisation?” (Q2.3)
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Figure 2: Number of online survey responses to “Which of these describes your organisation?” (Q2.3)
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A high proportion of respondents were HE collection owners or users, with a lower number of FE users, but there were no FE collection owners. Thirty respondents identified themselves as one or more types of collection owner, and 27 as users, with a high degree of overlap between these (16 selecting roles of at least both owner and user).
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The others identified themselves as a freelance author and trainer, an access aggregator for museums and cultural institutions, a university inter-departmental research centre and a JISC project supporting institutional repository development.
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5.2.4 Further consultation

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Following the interviews and online survey period, a further 8 people participated in a breakout group which discussed the models of aggregation (see Appendix C – Metadata Aggregation Models) during a meeting of the UK Metadata Forum held at the Repository Fringe Meeting 2010.
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The scoping activity has been carried out over a short period of time and there are many types of stakeholder with a diverse range of views. Feedback on this report via comments on this blog is therefore being encouraged as part of the consultation exercise.

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